ALPHA TROOP ASSOCIATION, INC.
TABLE OF CONTENTSARTICLE I – Objective *
ALPHA TROOP ASSOCIATION, INC.
To enhance and accredit the cohesiveness, esprit de corps, and traditions of valor of the Troopers who served with A Troop, 2nd Squadron/17th Cavalry and its attached units. To seek out, using whatever means available, individuals who served with A Troop, 2nd Squadron/17th Cavalry and its attached units and inform them of the existence of the Alpha Troop Association, Inc. hereinafter referred to as the Association and/or Corporation. To ensure the cohesiveness, esprit de corps, and traditions of valor of the Association, neither the Association nor any member on behalf of the Association shall endorse any political candidate, political or social legislative agenda.
The initial principal office of the Corporation in the State of Texas shall be located at 14212 Highway-3, Suite-C, Webster, Texas 77598. The Corporation may have such other offices, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the Corporation may require from time to time.
Section 2: Registered Office & Agent
The Corporation shall have and continuously maintain in the State of Texas a registered office and a registered agent whose office is identical with such registered office as required by the Texas Non-Profit Corporation Act. The registered office may be, but does not need to be, identical with the principal office in the State of Texas, and the address of the principal office and the Board of Directors may change the registered office from time to time.
Section 1: Member Qualifications
The Association shall be an organization comprised of Troopers who served with A Troop, 2nd Squadron/17th Cavalry and/or those military personnel who served with a unit attached to A Troop, 2nd Squadron/17th Cavalry, such as the 332nd Transportation Detachment.
Section 2: Classes of Membership
There shall be three classes of membership—Active Duty, General and Honorary. The membership classes are defined as follows:
Honorary Memberships may be granted to those persons who have had a significant impact upon the operations of A Troop, 2nd Squadron/17th Cavalry or on the operations of the Alpha Troop Alumni Association. The Board of Directors shall approve honorary memberships.
No Member who otherwise meets the criteria for Membership may be expelled from the Association. However, if the Board of Directors determines that a Member’s behavior is contrary to the best interest of the Association, the board may expel that Member from any official activities of the Association and remove his voting rights until such time as the board deems it fit to restore these privileges of membership.
Each Member in good standing, who is current with their annual dues, shall be entitled to one vote on each matter submitted to a vote of the Members.
Section 5: Transfer of Membership
Membership in the Association is not transferable or assignable.
Section 6: Membership Annual Dues
The Board of Directors shall establish the amount of the annual dues the members shall pay individually to the Association. Dues shall be delivered to the Association’s Treasury at the time and place established by the Board of Directors. Each Member who has not paid their annual dues within 180 days of the due date shall not be entitled to vote until all owing dues are paid.
ARTICLE IV - Meetings of Members
An annual meeting of the members shall be held on a date and time each year as designated by the Board of Directors, for the purpose of electing Directors and for the transaction of such other business as may come before the meeting. On those years in which the association is having its annual reunion, the meeting place shall coincide with the location of the reunion and the meeting shall be at a time specified by the Directors during the reunion. If the election of Directors shall not be held on the day designated for any annual meeting, or at any adjournment thereof, the Board of Directors shall cause the election to be held at a special meeting of the members as soon thereafter as conveniently may be or may authorize the election to be held by mail.
The President, the Board of Directors, or not less than one-fifth of the members having voting rights may call special meetings of the members.
The Board of Directors may designate any place, either within or without the State of Texas, as the place of meeting for any annual meeting or for any special meeting called by the Board of Directors. If no designation is made or if a special meeting be otherwise called, the place of meeting shall be the registered office of the corporation in the State of Texas but if all of the members shall meet at any time and place, either within or without the State of Texas, and consent to the holding of a meeting, such meeting shall be valid without call or notice, and at such meeting any corporate action may be taken.
Written notice stating the place, day and hour of any meeting of members shall be delivered, either personally or by mail, to each member entitled to vote at such meeting, not less than ten nor more than fifty days before the date of such meeting, by or at the direction of the President, or the Secretary, or the officers or persons calling the meeting. In case of a special meeting or when required by statute or by these by-laws, the purpose for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed delivered when deposited in the United States mail and addressed to the member at his address as it appears on the records of the corporation, the postage thereon prepaid.
Section 5: Informal Action by Members
Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of members, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the members entitled to vote with respect to the subject matter thereof.
The members holding three percent (3%) of the votes, which may be cast at any meeting, shall constitute a quorum at such meeting. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting from time to time without further notice.
At any meeting of members, a member entitled to vote may vote by proxy executed in writing by the member or by his duly authorized attorney-in-fact. No proxy shall be valid after eleven months from the date of execution, unless otherwise provided in the proxy.
A majority of the votes entitled to be cast on a matter to be voted upon by the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption thereof unless a greater proportion is required by law or by these by-laws.
Where Directors or officers are to be elected by members or any class or classes of members, such election may be conducted by mail in such manner, as the Board of Directors shall determine.
ARTICLE V - Board of Directors
The affairs of the corporation shall be managed by its Board of Directors. Directors need not be residents of the State of Texas.
The Board of Directors shall consist of three Directors elected by the membership.
Each Director shall meet the qualifications for membership into the Association as outlined in Article III.
In the event that a vacancy occurs on the board of directors, at the next annual meeting, the membership shall elect a replacement to serve out the remainder of the term of the vacated position.
Section 6: Selection of Chairman, 1st Vice Chairman, and 2nd Vice Chairman
The first order of business of the Board of Directors following the annual election will be to select a chairman, 1st vice chairman, and 2nd vice chairman from among the elected Directors.
A regular annual meeting of the Board of Directors shall be held without other notice than this by-law, immediately after, and at the same place as, the annual meeting of members. The Board of Directors may provide by resolution the time and place, either within or without the State of Texas, for the holding of additional regular meetings of the Board without other notice than such resolution.
Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors. The person or persons authorized to call special meetings of the Board may fix any place, either within or without the State of Texas, as the place for holding any special meeting of the Board called by them.
Notice of any special meeting of the Board of Directors shall be given at least ten (10) days previously thereto by written notice delivered personally or sent by mail or telegram to each Director at his address as shown by the records of the corporation. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a sealed envelope so addressed, the postage thereon prepaid. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or by these by-laws.
A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the Directors are present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice.
The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or by these by-laws.
Any vacancy occurring in the Board of Directors and any directorship to be filled by reason of an increase in the number of Directors may be filled by the affirmative vote of a majority of the remaining directors, though less than a quorum of the Board of Directors. A Director elected to fill a vacancy shall be elected for the un-expired term of his predecessor in office.
Directors as such shall not receive any stated salaries for their services, but by resolution of the Board of Directors a fixed sum and expenses of attendance, if any, may be allowed for attendance at each regular or special meeting of the Board; but nothing herein contained shall be construed to preclude any Director from serving the corporation in any other capacity and receiving compensation therefore.
Section 14: Informal Action by Directors
Any action required by law to be taken at a meeting of Directors, or any action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors.
The Board of Directors and Officers of the Association shall be insured by the Association through an appropriate insurance policy covering, as a minimum, the decisions and actions taken by the Board of Directors and/or Officers on behalf of the Association. The Association shall incur the cost of such policy(s).
The officers of the corporation shall be a President, one or more Vice Presidents (the number thereof to be determined by the Board of Directors), a Secretary, a Treasurer and such other officers as may be elected in accordance with the provisions of this Article. The Board of Directors may elect or appoint such other officers, including one or more Assistant Secretaries and one or more Assistant Treasurers, as it shall deem desirable, such officers to have the authority and perform the duties prescribed, from time to time, by the Board of Directors. The same person, except the office of President and Secretary, may hold any two or more offices.
Section 2: Election and Term of Office
The Board of Directors at the regular annual meeting of the Board of Directors shall elect the officers of the corporation annually. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be done. New offices may be created and filled at any meeting of the Board of Directors. Each officer shall hold office until his successor shall have been duly elected and shall have qualified.
Any officer elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interests of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the officer so removed.
A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the un-expired portion of the term.
The President shall be the principal executive officer of the corporation and shall in general supervise and control all of the business and affairs of the corporation. He or she shall preside at all meetings of the members and of the Board of Directors. He or she may sign, with the Secretary or any other proper officer of the corporation authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these by-laws or by statute to some other officer or agent of the corporation; and in general he or she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.
In the absence of the President or in the event of his or her inability or refusal to act, the Vice President (or in the event there be more than one Vice President, the Vice Presidents in the order of their election) shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. Any Vice President shall perform such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.
If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of his or her duties in such sum and with such surety or sureties as the Board of Directors shall determine. He shall have charge and custody of and be responsible for all funds and securities of the corporation; receive and give receipts for moneys due and payable to the corporation from any source whatsoever, and deposit all such moneys in the name of the corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VIII of these by-laws; and in general perform all the duties as from time to time may be assigned to him or her by the President or by the Board of Directors.
The Secretary shall keep the minutes of the meetings of the members and of the Board of Directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these by-laws or as required by law; be custodian of the corporate records; keep a register of the post office address of each member which shall be furnished to the Secretary by such member; and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.
Section 9: Assistant Treasurers and Assistant Secretaries
If required by the Board of Directors, the Assistant Treasurers shall give bonds for the faithful discharge of their duties in such sums and with such sureties as the Board of Directors shall determine. The Assistant Treasurers and Assistant Secretaries, in general, shall perform such duties as shall be assigned to them by the Treasurer or the Secretary or by the President or the Board of Directors.
ARTICLE VII - Contracts, Checks, Deposits, and Funds
The Board of Directors may authorize any officer or officers, agent or agents of the corporation, in addition to the officers so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.
Section 2: Checks, Drafts, etc.
All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer or an Assistant Treasurer and countersigned by the President or Vice President of the corporation.
All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.
The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest or devise for the general purposes or for any special purpose of the corporation.
ARTICLE VIII - Books and Records
The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors and committees having any of the authority of the Board of Directors, and shall keep at its registered or principal office a record giving the names and addresses of the members entitled to vote. Any member, or his agent or attorney may inspect all books and records of the corporation, for any proper purpose at any reasonable time.
The corporation shall endeavor to maintain a tax exemption status with the Department of the Treasury’s Internal Revenue Service by meeting the current requirements defined in the Internal Revenue Code.
The fiscal year of the Corporation shall begin on January 1 and end on December 31 in each year.
ARTICLE XI - Amendments to By-laws
These by-laws may be altered, amended or repealed and new by-laws may be adopted by a two-thirds majority of the votes cast from those members eligible to vote at any regular meeting or at any special meeting, if at least ninety (90) days written notice is given of intention to alter, amend or repeal or to adopt new by-laws at such meeting.
Any action required to be taken or which may be taken at a meeting of the members, directors or members of a Board of Directors' committee, may be taken without a meeting if a consent in writing setting forth the action so taken shall be signed by all of the members, directors, or members of a Board of Directors' committee, as the case may be, entitled to vote with respect to the subject matter thereof.
An electronic transmission by a member, director or member of a Board of Directors' committee consenting to an action to be taken and transmitted by a member, director or member of a Board of Directors' committee is considered written, signed, and dated for the purposes of this article if the transmission sets forth or is delivered with information from which the Corporation can determine that the transmission was transmitted by the member, director or member of a Board of Directors' committee and the date on which the member, director or member of a Board of Directors' committee transmitted the transmission. Such consent shall have the same force and effect as a unanimous vote at a meeting, and may be stated as such in any document or instrument filed with the Secretary of State.
Whenever any notice is required to be given to any member or director of the Corporation under the provisions of the Texas Business Corporation Act or under the provisions of the Articles of Incorporation or these Bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, or a waiver by electronic transmission by the person entitled to notice, whether before or after the time stated therein, shall be equivalent to the giving of such notice.
Section 3: Use Of Electronic Transmission
The Corporation is authorized to use "electronic transmissions" as defined in the Texas Business Corporation Act to the full extent allowed by said Act, including, but not limited to the purposes of notices, proxies, waivers, resignations and any other purpose for which electronic transmissions are permitted.
"Electronic transmission" means a form of communication that: (a) does not directly involve the physical transmission of paper; (b) creates a record that may be retained, retrieved, and reviewed by the recipient; and (c) may be directly reproduced in paper form by the recipient through an automated process.
Section 4: Meetings By Telephone Conference Or Other Remote Communications Technology
Subject to the provisions for notice required by these Bylaws and the Texas Business Corporation Act for notice of meetings, directors and members may participate in and hold a meeting by means of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other. Or, another suitable electronic communications system may be used including videoconferencing technology or the Internet, but only if, each director or member entitled to participate in the meeting consents to the meeting being held by means of that system and the system provides access to the meeting in a manner or using a method by which each director and member participating in the meeting can communicate concurrently with each other participant. Participation in such meeting shall constitute attendance and presence in person at such meeting, except where a person participates in the meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called or convened.
The Corporation may adopt a corporate seal in such form as the Board of Directors may determine. The Corporation shall not be required to use the corporate seal and the lack of the corporate seal shall not affect an otherwise valid contract or other instrument executed by the Corporation.
ARTICLE XIII - Adoption of By-laws
The foregoing By-laws of this Corporation are hereby adopted by the undersigned, being all the Directors of such Corporation named in the Articles of Incorporation on July 30, 2003.